Billing & Accounting Clerk
Village of Swansea Village of Swansea Swansea, IL Swansea, IL Full-time Full-time $19 - $22 an hour $19 - $22 an hour 17 hours ago 17 hours ago 17 hours ago PRINCIPLE DUTIES AND RESPONSIBILITIES WITHIN FRONT OFFICE:
Process data to generate sanitary sewer customer bills; Separate and process customer sewer bills for bulk mailing; Deliver prepared mail to post office for mailing.
Provide lobby reception and assistance to sanitary sewer customers visiting the Government Center; Accept and process sewer billing payments; Assist customers with billing questions and issues.
Provide telephone reception for sanitary sewer customers calling the Government Center; Answer questions in relation to sewer bills and services; Review and respond to mailed and emailed correspondence in relation to sanitary sewer services and billing.
Assist with processing incoming mail specific to sewer billing; Process and record payments sent via mail; Process and record payments made via the Government Center drop box.
Generate and review report of delinquent accounts; Assess penalties to delinquent accounts; Generate and mail delinquent / penalty notices to applicable customers.
Generate shut-off list and forward to the water company for accounts that remain delinquent; Facilitate mailing of letters from the water company to provide notification of shut off; Upon receipt of delinquent payment, relay information to water company to halt planned shut off, or to authorize restoration of water service; Enter notations in customer account files regarding collection actions or agreements.
Review and process requests for adjustments to sanitary sewer customer accounts; Calculate and document warranted adjustments; Apply adjustment to accounts as appropriate.
Provide backup lobby and telephone reception for Administrative Assistants as needed, including, assisting residents with the reservation of park pavilions and facilities, processing forms and payment, and maintaining the reservation log.
Responsive to general questions and requests for information from walk-in customers.
Perform any special assignments, additional projects, or other job-related duties as may be necessary to carry out the responsibilities of this position as required PRINCIPLE DUTIES AND RESPONSIBILITIES FOR ACCOUNTING:
Review and process accounts payable invoices, reconcile vendor statements, and process and distribute payments, record daily bank deposit journals, send sales tax exemptions certificates, prepare list of bills for board packet.
Perform any special assignments, additional projects, or other job-related duties as may be necessary to carry out the responsibilities of this position as required PRINCIPLE DUTIES AND RESPONSIBILITIES FOR PAYROLL:
Verify all time entry is completed by payroll cut-off deadlines Assist the Payroll Department in payroll entry and from each department Serve as backup for payroll entry/submittal when Payroll Manager is out of office Assist in reconciling month-end payments to payroll vendors; such as Nationwide, TASC and payments to each pension.
SKILLS AND
Qualifications:
Career minded and interested in taking on increasing levels of responsibility The ability to establish and maintain effective working relationships with staff members and vendors Advanced working knowledge of Microsoft Office & various computer programs, along with Internet based programs Advanced education in Accounting or Business Administration preferred, or related work experience.
Ideal candidate will have FIVE or more years of experience in a busy finance or business office environment Knowledge of and comfort in ADP payroll systems & time and attendance systems, prior payroll conversion and union experience is a plus.
Knowledge of Paycor payroll systems would be an added bonus.
Must have the ability to maintain confidential information.
Ability to follow instruction from multiple sources, take initiative and follow through to assure effective outcomes while meeting deadlines.
Excellent interpersonal, communication, time management and organizational skills.
Ability to work independently with minimal direction, as well as part of a team.
PHYSICAL REQUIREMENTS:
Must be able to perform the essential physical functions of the position, demonstrated by satisfactory performance on a post-offer work sample test, which requires some degree of physical agility, including walking, climbing, lifting, stooping, and bending, all associated with performing the work of the position.
Must have the ability to sit, stand, and walk for extended periods of time.
Must have valid driver's license Must be able to pass a Pre-employment drug test To see full job description please visit our webstite at https:
//www.
swanseail.
org/ Job will be posted until filled Job Type:
Full-time Pay:
$19.
00 - $22.
00 per hour
Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Retirement plan Vision insurance Experience level:
5 years Physical setting:
Office Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Accounting:
5 years (Required) Microsoft Excel:
5 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Process data to generate sanitary sewer customer bills; Separate and process customer sewer bills for bulk mailing; Deliver prepared mail to post office for mailing.
Provide lobby reception and assistance to sanitary sewer customers visiting the Government Center; Accept and process sewer billing payments; Assist customers with billing questions and issues.
Provide telephone reception for sanitary sewer customers calling the Government Center; Answer questions in relation to sewer bills and services; Review and respond to mailed and emailed correspondence in relation to sanitary sewer services and billing.
Assist with processing incoming mail specific to sewer billing; Process and record payments sent via mail; Process and record payments made via the Government Center drop box.
Generate and review report of delinquent accounts; Assess penalties to delinquent accounts; Generate and mail delinquent / penalty notices to applicable customers.
Generate shut-off list and forward to the water company for accounts that remain delinquent; Facilitate mailing of letters from the water company to provide notification of shut off; Upon receipt of delinquent payment, relay information to water company to halt planned shut off, or to authorize restoration of water service; Enter notations in customer account files regarding collection actions or agreements.
Review and process requests for adjustments to sanitary sewer customer accounts; Calculate and document warranted adjustments; Apply adjustment to accounts as appropriate.
Provide backup lobby and telephone reception for Administrative Assistants as needed, including, assisting residents with the reservation of park pavilions and facilities, processing forms and payment, and maintaining the reservation log.
Responsive to general questions and requests for information from walk-in customers.
Perform any special assignments, additional projects, or other job-related duties as may be necessary to carry out the responsibilities of this position as required PRINCIPLE DUTIES AND RESPONSIBILITIES FOR ACCOUNTING:
Review and process accounts payable invoices, reconcile vendor statements, and process and distribute payments, record daily bank deposit journals, send sales tax exemptions certificates, prepare list of bills for board packet.
Perform any special assignments, additional projects, or other job-related duties as may be necessary to carry out the responsibilities of this position as required PRINCIPLE DUTIES AND RESPONSIBILITIES FOR PAYROLL:
Verify all time entry is completed by payroll cut-off deadlines Assist the Payroll Department in payroll entry and from each department Serve as backup for payroll entry/submittal when Payroll Manager is out of office Assist in reconciling month-end payments to payroll vendors; such as Nationwide, TASC and payments to each pension.
SKILLS AND
Qualifications:
Career minded and interested in taking on increasing levels of responsibility The ability to establish and maintain effective working relationships with staff members and vendors Advanced working knowledge of Microsoft Office & various computer programs, along with Internet based programs Advanced education in Accounting or Business Administration preferred, or related work experience.
Ideal candidate will have FIVE or more years of experience in a busy finance or business office environment Knowledge of and comfort in ADP payroll systems & time and attendance systems, prior payroll conversion and union experience is a plus.
Knowledge of Paycor payroll systems would be an added bonus.
Must have the ability to maintain confidential information.
Ability to follow instruction from multiple sources, take initiative and follow through to assure effective outcomes while meeting deadlines.
Excellent interpersonal, communication, time management and organizational skills.
Ability to work independently with minimal direction, as well as part of a team.
PHYSICAL REQUIREMENTS:
Must be able to perform the essential physical functions of the position, demonstrated by satisfactory performance on a post-offer work sample test, which requires some degree of physical agility, including walking, climbing, lifting, stooping, and bending, all associated with performing the work of the position.
Must have the ability to sit, stand, and walk for extended periods of time.
Must have valid driver's license Must be able to pass a Pre-employment drug test To see full job description please visit our webstite at https:
//www.
swanseail.
org/ Job will be posted until filled Job Type:
Full-time Pay:
$19.
00 - $22.
00 per hour
Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Retirement plan Vision insurance Experience level:
5 years Physical setting:
Office Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Accounting:
5 years (Required) Microsoft Excel:
5 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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